Fifty Shades of SharePoint

JoAnna Hughes | Content Writer

I have this dream—more of a fantasy, really. It starts with me walking down the hallway in a vacant office building. I look down and see my modest skirt and simple, brown flats soundlessly compress the thin carpet beneath me. I continue to walk purposefully to the end of the hall. But suddenly, my skirt transforms into a black dress, my flats become heels, and the carpet evolves into a gleaming, walnut floor. My heels make soft clicks that echo in the space around me.

When I reach the end of the empty hall, I come upon a door and reach for it. My hand turns the cold, metallic handle. I hear the click of the lock and push the door open to see a large room, like a concert hall, mostly shrouded in darkness. The only light comes from two candles placed on a small dining table, the wine glass at my seat flickers with golden hues.

I sit in the chair that awaits me, but do not bother making myself too comfortable. While my companion for the evening has created a pleasant setting, I know what I’m going to say will be difficult to hear.

I gather my courage and look directly at my laptop—I owe it that much—and say, “You don’t have what I desire, SharePoint. I need more software.”

Don’t Settle (for Just One Software Program)

Now that I have captured your interests. Let’s get down to business.

SharePoint possesses several wonderful qualities, some of which I mentioned in a recent curated blog; however, perfection as a content management solution has eluded it.

The thought, I don’t need SharePoint to be perfect. I just need it to be good, may have crossed your mind.

Intriguing point. It interests me because your competitors may have had the same thought. If that’s the case, then you have an excellent opportunity to take advantage of this situation by capitalizing on their apathy. The reason I chose the term “apathy” is because if an organization is settling for sub-par infrastructure when they know there are better, more efficient alternatives available to them, then they clearly do not care about being the best in their business.

Of course, the same principle applies to you.

Have you observed any of the following when using SharePoint?

  • Customizations take extra time (maybe even people and money)
  • A considerable amount of time is needed to become comfortable with the UI
  • User permissions can become difficult if you have varying securities for document types and/or departments
  • Their organization of content is confusing, because they use their own, unique org. structure
  • You cannot have a “parent” for “child” articles
  • Development of your platform is time consuming, especially if the user is inexperienced

If you agree with any of these bullet points but have not investigated other software for your content management, your chances of achieving a level five business maturity score have been greatly diminished.

A Very Decent Proposal

Hopefully, after my well-crafted first segment, you are shedding any complacency you may have and are wondering what to do next. Do you break up with SharePoint? Or do you try to forget about it, only to have it appear groveling at inopportune moments?

The answer is neither of those options.

You can keep SharePoint, but you should invest in a software that is designed, dedicated, and devoted to content management. Proposal Software’s platform can provide businesses, small and large, a streamlined approach to managing their workflows that increases productivity, integrates with other systems (such as Salesforce and SharePoint), and maintains the content’s accuracy, reliability, and security. Lastly, because of the design specificity of content management, our platform can boast a speed that far exceeds software like SharePoint.

The Toggle Tango

I sit and drum my manicured nails against the table as I wait for SharePoint’s reply. Finally, its text appears on my screen.

I had no idea you were so unhappy. I thought I was providing you what you needed.

“For a long time, I thought so too,” I honestly reply. “But I knew that there had to be something else out there that could make me feel complete. Now, I do.”

Will I ever see you again?

The question does not take me by surprise. Some software programs have deeply seeded insecurity issues. “Of course. What do you think I’m going to use when I have to collaborate with multiple departments?”

Me 😊

Finally, SharePoint gets it. “That’s right. Now, how about I open my content management software and do some toggling between you two? Because I have work to do that isn’t going to do itself.” With both programs open and my finger on the touchpad, I can finally smile because I realize that my software fantasy has now become a reality.

By |2018-10-31T21:36:56+00:00February 10th, 2018|Articles|0 Comments

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